JOB DESCRIPTION
Job Title: Office Administrator
Reports to: Vice President
Background:
KGB Aviation Solutions is a manufacturer of Flight Data / Cockpit Voice Recorder (FDR/CVR) Data Downloading tools and provides associated FDR/CVR data analysis services. The organization is growing rapidly with an increasing global demand for these products and services. KGB Aviation has an exciting opportunity for an Office Administrator to grow with us.
Duties & Responsibilities:
Reporting to the Vice President, the Office Administrator will be responsible but not limited to:
• The coordination and planning of Tradeshows including the management of the KGB Aviation booth, shipping of the booth and marketing collateral, registration of the shows, hotel and transportation for the Sales Directors, Vice President and President
• The generation of various internal reports
• The support of customer meetings
• The support of Customer Satisfaction Survey activity
• The receiving of incoming calls for the Vice President and President
• Keeping the Vice President’s and President’s calendar up to date, including adding events and rescheduling appointments
• Participate in specific meetings, as required, and generate minutes of meetings
• Propose process improvements
• The management of our high-tech facility and associated supplies
• The support of special events on and offsite
Qualifications:
• Must have excellent interpersonal and writing skills
• 5 years of experience working with an executive team is an asset
• Must have exceptional attention to detail skills
• Must possess excellent time management skills
• Ability to work in a fast-paced environment
• Must be proficient in Microsoft Word and Excel
• Ability to handle sensitive information with discretion
• May include some domestic / international travel as required
